As part of the billing features Gelato offers, you have the option to receive your billing in two different ways. You can choose to have one invoice per order or a monthly consolidated invoice [RECOMMENDED] based on:
- Billing Entity
- Project Code / Cost Center
- User placing the orders
In this article:
Setting up invoice consolidation
To enable consolidation please:
- From the left menu Billing > Billing entities select the entity you want to update
- On the right-hand side you will find the Invoice options, either One invoice per order or One monthly invoice for orders grouped by
- Once you have selected an option, click Save to save the changes
Depending on your account set-up (Cost Center/Project Codes) you will see the below options:
Important information
If multiple orders are placed using the same billing entity, you might still receive several invoices depending on the country where items where produced and shipped.
For shipments within the EU, due to the fact that Gelato has local presence in several countries, and in line with EU vat regulations, the invoice will be issued under the Gelato local VAT registration.
Practical Examples:
1) Invoice Consolidation for multiple orders to the same country
- Several orders placed, shipped to Germany, throughout the full month of March against your Billing entity in Germany.
- You will receive 1 invoice addressed to your German Billing entity during the first week of April. This invoice will contain all orders placed.
2) Invoice Consolidation for multiple orders to different countries
- Several orders placed during the month of March shipped to Spain
- Several orders placed during the month of March shipped to Germany
- Several orders placed during the month March shipped to Belgium
- All orders where placed against the German Billing entity
- You will receive 3 invoices addressed to the German Billing entity during the first week of April. One invoice for the orders in Spain, one for German orders, and one for the orders in Belgium.
Why? Due to the fact that items where produced and shipped locally, and according to EU regulations, we need to issue the invoice with our Gelato local VAT registration ID and include the given country's vat %.
Related articles
- Gelato as a Supplier
- VAT On Local Printing And Delivery Within EU
- VAT On Cross Border Transactions Within EU
- Local Billing & Currency Options Available
- FAQ for Payment and Invoices