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Editable Templates

An editable template is a type of file which can be customised on Gelato by changing text or images. All our standard formats can be made editable.

Allowing materials to be editable prolongs the life and use of the file. The text and images on your design may be changed compared to a similar design file prepared and ordered by another team member or office location. Consequently, the members of your group would be able to change the text and images in the saved templates, while the consistency of your brand is secured across the globe. Editable templates are a good option for designs that have changing information such as business cards or brochures. The changes can be done on desktop or mobile.


In this article:


1. How to create an editable template

Editable templates can be created in Adobe InDesign only and only via our Gelato Print Plugin for Adobe which can be downloaded for free.

Note: You need to have an active Gelato account to be able to use the plugin, and permission Upload files activated in order to upload files directly to the library. Please reach out to your account admin to get invited. 

All graphics, fonts and other elements applied in InDesign will work in the same manner as if you export a PDF.

You can also include customisable images as part of an editable template. Please be sure to create the image frame with the exact desired size, as this cannot be changed later on. 

The basic concept is that all the elements that you leave unlocked will become editable fields once the file is uploaded to Gelato, while all the locked elements won't be editable. Additional information on how to improve the layout of your editable templates can be found in the related articles below.  


Related articles:


2. How to customise the template with your information

Editable templates can be customised by anyone with access to it. Select a file and then click on the Customise button: You will be prompted to input information in all the fields that have been defined as editable. Once you are done, click on Update preview to check whether your changes were applied correctly before proceeding with the order.


If your file contains multiple editable pages, you can use the menu at the bottom right corner to easily navigate between the different editable pages. If you forget to customise one or several fields, an alert will pop-up.

Note: The changes will be applied to your file directly and will not impact the original template.

Besides text, also images can be customised, e.g. if a distributor/re-seller wants to add its own logo at the end of a commercial brochure. New images can be uploaded from your computer, imported from Dropbox, or also selected from your Gelato library - this latter case works only if the Digital Asset Management feature is activated.

Note: If you are customising an image (e.g. a logo) be sure that the file you upload has exactly the same dimensions and aspect ratio as the placeholder image you are replacing, as there are no resizing options available.

If you need to customize and order multiple business cards at the same time (e.g. if you are ordering on behalf of your colleagues) Gelato offers the possibility to place a bulk order for business cards. 



3. Re-ordering your customised design

If you would like to reorder the designs you have already purchased, the design is saved in your order history (select Orders from the left menu). Click on the order from the list and use the Repeat Order option.


Note: The design will be printed exactly like your previous one. If you want to make changes, you can customise it by clicking on Edit during the order checkout process. Please note that the customised file will remain in your cart until you are ready to order. You can log out safely without losing the files in your cart.

Note: It is not possible to repeat the order for a business card design from your order history if it was ordered using an original editable template file which has now been deleted from your account Library. This is to ensure brand consistency and control by your organisation account admin.


4. Changing or updating an editable template

If you would like to make any changes to your saved design (excluding the text that can be customised), please contact your account admin. Usually, designers are able to make these changes and upload a new version of the file.

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