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Folder Privacy

There are some cases where you may want to restrict the visibility of certain assets in your Gelato account to specific user groups, e.g. showing localized assets only to the users of a specific country.

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Folder privacy

In order to set up the folder privacy please follow these steps:

  • First, you will need to create user groups.
  • Once the groups are created, go to the library and hover the mouse over a folder and select Set visibility

Screenshot_2020-02-26_at_13.45.28.png

  • You will be asked whether you want to keep the folder public (All) or to restrict its visibility to individual groups (Individual groups). In the latter case, you will also need to select the groups you want the folder to be visible for (the bulk selection of groups is possible). Note: All folders will always be visible by default to the Default group, i.e. all the users that are part of this group will have full visibility over all the assets in your account.

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Sub-folder privacy

Privacy of sub-folders can be configured the same way as parent folders, but there are additional restrictions in place for your added security:

1. All sub-folders inherit the privacy settings of the parent folder. This is enforced when creating, moving or changing the privacy of folders.

2. Privacy settings for sub-folders can be the same or stricter than the parent folder. For example, if the parent folder is restricted to groups "Marketing" and "Purchasing", then

  • Sub-folder privacy can be set to be visible to both, or just one of these two groups.
  • It will not be possible to make the sub-folder visible for groups other than "Marketing" and "Purchasing"
 
 
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